# Convince Your Manager Do you need help justifying why your manager should send you to Write the Docs? Do you need help convincing your community to submit a Writing Day Project? Don’t worry – you’re not alone. Based on the experiences of some of our previous attendees, we’ve put together two sample emails and a list of resources below. Feel free to adapt and share with your employer and community to convince them that there are many benefits of attending! ## Sample Email #1 ### Convince your manager to send you to Write the Docs Remember to change the things in [brackets]! _FROM: [your name]_ _TO: [your employer or manager’s name]_ _SUBJECT: Professional Development: Documentation Community Conference_ _I’d like to attend Write the Docs Berlin from Sep 6-8, 2026. This three-day event explores the art and science of documentation, and covers a diverse range of topics related to documentation in the software industry._ _Write the Docs conferences bring together everyone who writes the docs – Tech Writers, Developers, Developer Relations, Customer Support – making the events an ideal networking opportunity. Each conference successfully combines a number of different event formats to deliver engaging, practical, and timely content._ _There is a single track of talks, a parallel unconference event, and a community writing day. The [sessions from last year](/content/conf/berlin/2025/speakers/index.html) will give you a good idea of the kinds of topics covered, many of which are relevant to my work._ _Costs:_ - _[Conference ticket](/content/conf/berlin/2026/tickets/index.html) - €490_ _Benefits:_ - _Discovering solutions to problems I’m facing at work_ - _Exposure to the latest ideas, techniques, and tools for software docs_ - _Opportunity to learn from the best doc teams in the industry_ - _Building professional connections with other documentarians_ _Thanks in advance, [your name]_ ### Corporate Resources When discussing how to pitch the conference, a few generally helpful tips emerged: - Highlight specific talks that relate to ongoing projects at work (after talk line up has been announced). - If your company is looking to hire another documentarian, the networking is an excellent resource. - Attending raises the visibility of your company in the community. - Establishes your team’s reputation for caring about their docs. - Share info about previous conferences. View the [main page overview](/content/conf/berlin/2026/index.html) explaining Write the Docs, history, and schedule overview. ## Sample Email #2 ### Convince your manager or community to participate in Writing Day Remember to change the things in [brackets]! _FROM: [your name]_ _TO: [your employer or community lead’s name]_ _SUBJECT: Docs hackathon: Documentation Community Conference_ _I’d like to attend Write the Docs Berlin from Sep 6-8, 2026. This three-day event explores the art and science of documentation, and covers a diverse range of topics related to documentation in the software industry. I am particularly interested in leading a project at Writing Day. I believe this event can positively impact our project and community._ _Writing Day is modeled after the concept of “code sprints” or “hackathons”, which are common in open-source conferences. The primary goal is to bring interesting individuals into the same room and have them work towards a shared goal; in this case the goal is creating or improving documentation or other related projects._ _Costs:_ - _[Conference ticket](/content/conf/berlin/2026/tickets/index.html) - €490_ _Writing Day Benefits:_ - _Introduce our project and community to a new audience and demographic in our industry_ - _Get highlighted as a project in the conference blog and announcements (must submit online by April 17, 2026)_ - _Onboard documentation enthusiasts to increase the likelihood of post-conference contributions_ - _Strategically tackle documentation tickets and requests_ - _Update existing documentation_ - _Peer review new and existing documentation_ _Conference Benefits:_ - _Exposure to the latest ideas, techniques, and tools for software docs_ - _Opportunity to learn from the best doc teams in the industry_ - _Building professional connections with other documentarians_ _Bringing our project to Writing Day benefits us as a community. It gives us the opportunity to improve our documentation and create a more inclusive project._ _Thanks in advance, [your name]_ ### Writing Day Resources When discussing how to pitch Writing Day, a few helpful tips emerged: - Highlight specific projects from a previous [Writing Day project list.](/content/conf/portland/2025/writing-day/#project-list/index.html) - If your community is looking for regular documentation contributions, this is a great place to onboard potential contributors and editors. - Attending raises the visibility of your company in the community. - Establishes your team’s reputation for caring about their docs. - Review the [tips for leading a project](/content/conf/berlin/2026/writing-day/#lead-a-project/index.html) at Writing Day. - Share info about previous conferences. View the [main page overview](/content/conf/berlin/2026/index.html) explaining Write the Docs, history, and schedule overview.